Job Details

WCW's Infrastructure and Planning department is seeking a passionate, hard-working leader to fill the role of Project Manager in our Capital Program Division. Depending on experience, the successful applicant may be hired at either level.

Senior Project Manager: $128,648 - $158,522

Project Manager: $111,982 - $138,008

These crucial positions are ideal for competent leader-managers who will act as the bridge between upper management, stakeholders, and the leader for project management and execution.

Key assignments in these positions include ensuring project plans are sound, from the planning phase through the RFP (Request for Proposal) process to the actual oversight and completion of the project. These positions will regularly report on project progress and monitor to ensure execution stays within the approved budget and budget schedule.

The work in these positions involves program and project management assignments and can include the oversight of construction design and engineering, oversight and coordination of software development, human resources, public outreach, communication, project construction, and everything in between.

The Infrastructure and Planning Department consists of three divisions under the leadership of the Department Director.

The Divisions and their functions are as follows:

• Capital Portfolio - this division is charged with the development and execution of all capital projects undertaken by WCW and has developed a 10-year capital project plan to guide necessary improvements and repairs to critical infrastructure. The division has also been charged with developing systems that will ensure the effective and efficient planning, bidding, and construction of these projects.

• Collections System Operations (CSO) - this division is responsible for the sewer main infrastructure of WCW and is charged with maintenance and cleaning of the WCW's sewer mains and response to any sewer overflows. The division uses a proactive evaluation and cleaning program to ensure successful collections operation and has a work plan which centers around this key core function.

• Planning and Support Services - this division is charged with customer service initiatives both internally and externally with contractors and ratepayers, manages ordinance compliance, permitting, design and engineering support services, and related activities including GIS and the PIPES program.

We are looking for someone who can:

• Develop and manage multiple projects, including project budgets and schedules.
• Manage people and resources and help staff and consultants with the necessary skills to make the project idea a reality.
• Prepare project status reports and present them to the Board of Directors, stakeholders, and the community.
• Provides solutions and strives to stay positive and enthusiastic and have a "How can we make this work? Attitude.
• Work and thrive in a culture that embraces equity and inclusion and strives to bring these things to each project we manage.

A few reasons you might love this job:

• Your work will have a direct impact on the agency's ability to provide important public services
• You will work in a dynamic department with opportunities to excel and grow
• Abundant learning opportunities

A few challenges you might face in this job:

• You will have multiple projects with competing deadlines
• You may need to deal with difficult customers
• Accuracy and attention to detail are paramount in a fast-paced environment

Competencies Desired:

• Decision Making: Make timely decisions based on facts, circumstances, and needs.
• Strategy Development: Understands the impact of a project directly to and across various functions; understands the impact of a project on the overall organization
• Critical Thinking: Determines project progress validity, objectivity, and ongoing project analysis.
• Writing: Communicating effectively in writing
• Attention to Detail: Focusing on the details of work content, work steps, and final work products
• Self-Management: Showing personal organization, self-discipline, and dependability
• Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data.
• Communication: Conveys information to key stakeholders in both written and verbal formats
• Teamwork: Collaborating with others to achieve shared goals.

ESSENTIAL DUTIES:

Depending on assignment, duties may include but are not limited to, the following:

• Directs the work of the project team, including but not limited to construction inspectors, drafters, administrative staff and professional services consultants;
• May perform or direct investigations, design, drafting, survey, mapping and data collection tasks, reviews completed work and evaluates staff performance;
• Manages capital improvement program projects, including master/program plans, planning studies, design, consultant planning, design and/or construction contract administration/ construction management and may perform construction inspection;
• Provides technical input on operating and modifying District facilities, including treatment plant process and administrative facilities, lift stations, sewer mains and related projects;
• Prepares or directs the preparation of progress payments, change orders; completes reports, including text, charts, maps, diagrams and sketches;
• Prepares project status reports and makes oral and written presentations to staff, supervisors, regulatory agencies, elected officials and the public;
• Prepares high quality Board documents, staff reports and presentations for senior management and the Board on projects;
• Performs construction inspection as needed;
• Advises others on status of technical issues related to assigned design work and projects;
• Researches publications and industry information sources to remain current with modern developments, principles and procedures;
• May participate in the planning, checking, review and processing of plans for private developments affecting sewers and related District facilities and ensures that they meet all District-imposed requirements; analyze materials and design submitted to the District;
• Prepares various applications for state and federal grants and loans and administers such grants and loans;
• Coordinates work between departments and consultants;
• Assists Capital Program Manager with program management related tasks;
• May act as Capital Program Manager in the absence of the Capital Program Manager;
• Makes periodic clear and effective written and verbal presentations to the Board, stakeholders and others to keep them informed of project status and updates;
• Assists in procurement and selection process for consultants;
• Assists in reviewing the design of capital projects in order to determine potential obstacles and works with engineers and others to develop a resolution;
• Ensures that the project moves forward in a timely, cost-effective manner, making changes and adjustments as necessary;
• Evaluates, recommends and implements procedures for data acquisition, management and quality control;
• Plans and participates in meetings, discussion groups and other types of events to promote project visibility;
• Serves as a key resource for project information and resolves problems or questions referred by internal and external sources;
• Conducts final inspections and reports for the project;
• Prepares Requests for Proposal, Requests for Qualification, and Invitations to Bid; assists in the negotiation, preparation and administration of professional services and construction contracts;
• Participates in the establishment and implementation of project goals and objectives, and maintains adherence to project administration techniques, policies and procedures;
• Develops and implements project budgets;
• Reviews and approves invoices from contractors. Monitors financial reports to ensure proper accounting of project expenditures and works with financial staff to resolve issues.

MINIMUM QUALIFICATIONS:
Any combination equivalent to experience and education that could provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

SENIOR PROJECT MANAGER:
Eight or more years of progressively responsible experience in project management involving the monitoring and control of project scope, budgets, scheduling, and/or oversight of design and construction of wastewater and recycled water facilities; or six years of progressively responsible work in construction contract administration including construction, management, coordination and management of capital projects.

OR

An Associate's degree from an accredited college or university with major course work in architecture, civil, mechanical or sanitary engineering, construction management, or public or business administration can substitute for two years of experience. The Associate's degree plus six years of progressively responsible experience in project and/or construction contract administration involving project cost estimating, scheduling, cost control activities, and/or oversight of engineering design and construction of wastewater and recycled water facilities also qualifies in meeting minimum requirements.

OR
A Bachelor's degree from an accredited college or university with major course work in architecture, civil, mechanical or sanitary engineering, construction management, or public or business administration can substitute for four years of experience. The Bachelor's Degree plus a minimum of four years of progressively responsible experience project and/or construction management involving project estimating, scheduling, cost control activities, and/or oversight of engineering design and construction of wastewater and recycled water facilities also qualifies in meeting minimum qualifications.

PROJECT MANAGER:
Six or more years of progressively responsible experience in project management involving the monitoring and control of project scope, budgets, scheduling, and/or oversight of design and construction of wastewater and recycled water facilities; or six years of progressively responsible work in construction contract administration including construction management, coordination and management of capital projects.

OR

An Associate's degree from an accredited college or university with major course work in architecture, civil, mechanical or sanitary engineering, construction management, or public or business administration can substitute for two year of experience. The Associate's degree plus four years of progressively responsible experience in project and/or construction contract administration involving project cost estimating, scheduling, cost control activities, and/or oversight of engineering design and construction of wastewater and recycled water facilities also qualifies in meeting minimum requirements.

OR

A Bachelor's degree from an accredited college or university with major course work in architecture, civil, mechanical or sanitary engineering, construction management, or public or business administration can substitute for four years of experience. The Bachelor's Degree plus a minimum of two years of progressively responsible experience project and/or construction management involving project estimating, scheduling, cost control activities, and/or oversight of engineering design and construction of wastewater and recycled water facilities also qualifies in meeting minimum qualifications.

LICENSES AND CERTIFICATES:
A Project Management Professional (PMP) certification from the Project Management Institute (PMI) or equivalent organization can substitute for three years of experience

A Construction Management Certification from an accredited two or four-year university or college system, or an equivalent organization, can substitute for one year of experience.

Must possess a valid California driver's license. The incumbent must continue to meet all of the provisions of the Driving Policy as a condition of continued employment.

Applying for this Position:
Applicants interested in the Project Manager position must apply at https://www.governmentjobs.com/careers/wcwd.

Please Note: The position is announced as "Open Until Filled." Candidates are encouraged to apply immediately, as the posting may close anytime.

Selection Process:

1. Application Filing and Evaluation: Applicants must complete a supplemental questionnaire at the time of application; applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process.
2. Online Skills Assessment: Candidates who demonstrate the minimum qualifications will be invited to participate in an online skills assessment. Candidates invited to take the online skills assessment need access to a computer and the internet as this test will be conducted remotely. Candidates will be evaluated on the necessary knowledge and skills relevant to the responsibilities of a project manager. Candidates must achieve a passing score on the assessment to participate in the next phase of the selection process, which will consist of any or all the following: oral interview, performance, and/or written exercise.

WCW is not responsible for the failure of internet forms or email transmission in submitting applications. Candidates who may require special assistance in any phase of the application or selection process should advise Human Resources at hr@wcwd.org.

Disaster Service Worker
All West County Wastewater employees are designated Disaster Service Workers through state and local law. Employment with the WCW requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned and return to work as ordered in an emergency.

Equal Employment Opportunity
It is the policy of West County Wastewater to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.