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Senior Administrative Clerk/Administrative Secretary II
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Position Number: 3073863
Location: Oakland, CA
Position Type: Secretary and Administrative Assistants

Opens online at https://www.ebmud.com/jobs on Monday, May 16, 2022
Online applications must be received by 4:30 p.m., Friday, May 27, 2022
Internal Reference # 22-089

Senior Administrative Clerks assume independent and advanced administrative clerical responsibilities and may provide lead direction for subordinate clerical assistants, while Administrative Secretary II's perform difficult and complex secretarial and administrative duties for division managers, section leaders, and professional staff.

The incumbents in both positions exercise a wide latitude of independent judgment to support the administration and maintenance of significant office systems and procedures. Work responsibilities require advanced skills in writing and numerical calculations and the use of a PC and Microsoft software.

Typical duties for both positions include:
Providing authoritative information, requiring the use of judgment and knowledge and interpretation of applicable rules, policies and guidelines.
Providing lead direction to one or more clerical assistants, including scheduling, assigning and reviewing the work.
Researching, assembling and summarizing information from a variety of sources for use by managers in reports, budget preparation, correspondence, meetings and presentations and for completion of forms.
Organizing, processing and maintaining paper files and online document management systems including construction files (e.g. RFIs, submittals, change orders, etc.).
Working effectively with a variety of East Bay Municipal Utility District (EBMUD) staff including field staff, technicians, engineers, inspectors and office personnel.
Keying, checking and proofreading a variety of materials including Board documents, reports, letters, memos, forms and similar materials from rough drafts, plain or corrected copy or verbal instructions.

The initial monthly salary for both Senior Administrative Clerk and Administrative Secretary II is $6,764 per month increasing to, $7,102, $7,457, $7,830 and $8,222 after 6, 18, 30, and 42 months, respectively.

EBMUD offers an excellent benefits program that includes: paid vacation, holidays and sick leave; family health insurance coverage; family dental and vision care plans; retirement plan (reciprocal with CalPERS); 401(k), 401(a) and 457(b) tax-deferred retirement plans; transit subsidy; tuition reimbursement; and opportunities for professional growth including training and career development.

Requirements:
Both positions require highly developed critical thinking, independent judgment and administrative skills. A typical means of acquiring the essential knowledge, skills and abilities is:

1. A high school diploma or its equivalent.
2. Two years of responsible, journey-level clerical experience.
3. Senior Administrative Clerk positions may require a typing speed of minimum 45 words per minute, while Administrative Secretary II positions require a typing speed of minimum 50 words per minute.
4. Possession of a valid California driver's license and a satisfactory driving record in order to drive to other areas and occasionally to other Oakland offices as needed.
5. Physical characteristics to perform the critical and important duties of the job.
6. Willingness to work overtime as needed.

Please note: EBMUD requires all employees to provide written proof of vaccination. Those employees with sincerely held religious beliefs or valid medical reasons, as determined by EBMUD, will be exempt from vaccination requirements. Contact EBMUD Human Resources for additional questions.

Submit a completed EBMUD application and the required supplemental question responses online at https://www.ebmud.com/jobs by 4:30 p.m., Friday, May 27, 2022. Only application materials submitted online during the filing period will be accepted.

EBMUD is an Equal Opportunity Employer: Females/Minorities/Veterans/Disability
https://www.ebmud.com