Job Details

PART-TIME RECREATION SPECIALIST
Recreation Division

$23.41 - $29.43/hour
The City of Gilroy is an equal opportunity employer and supports workforce diversity.

ABOUT THE POSITION
The City of Gilroy is recruiting for a part-time Recreation Specialist assigned to recreational programs for youth and adults (such as summer camp, sports leagues, and recreation classes). The position will help establish a city-run summer day camp, and develop recreation programs for youth and adults. The main goal of the City of Gilroy's Recreation Division is to offer excellent recreation programs that provide community members with a wide range of opportunities to celebrate life and community through people, parks, programs, and special events which are delivered by a team of employees dedicated to offering quality recreational, social, and cultural services to all Gilroy residents.

Under general supervision of a Recreation Coordinator, the Recreation Specialist will plan, organize, and direct the physical, recreational, and social activities of assigned recreation programs.


THE TEAM AND THE WORK
The Recreation Division is a fun, energetic, hard-working team that is always willing to support one another's program. We are nimble and able to pivot on a moment's notice, regardless of the situation. Recreation is dedicated to advancing the social benefits of recreation for our community. We work collaboratively with the community to provide positive alternative programs to support and enhance the quality of life for all members of the community.


THE IDEAL CANDIDATE WILL

• Be comfortable interacting with youth and adults from different ethnic and socio-economic backgrounds.


• Have experience supervising staff and managing program participants of all ages.


• Have strong organization skills and the ability to plan months ahead.


• Have great communication skills.


• Be reliable and punctual.


• Be energetic and bring enthusiasm to assigned program every day.


• Have strong computer skills (using email, excel spreadsheets for data analysis and other relevant software).


• Be responsible to open, prepare, and close facilities on time and ensure the facility is safely used by participants and/or renters.

Examples of Duties / Knowledge & Skills

• PROGRAMMING:


• Coordinate, facilitate, and lead assigned recreation program(s) including development of program, hiring of part-time staff, supervision and training of part-time staff and unpaid volunteers, resolving program issues, and ensuring that assigned program is delivered as planned.


• Seeks guidance and direction from Recreation Coordinator when needed.


• Respond to inquiries and resolve concerns/issues regarding their assigned program areas.


• Create program and department surveys to collect data and obtain customer feedback experience.


• Review and document the progress and effectiveness of specific and assigned recreation programs; develop and present recommendations for change.


• Assist Recreation Coordinator in the facilitation of special events.


• Recruit program participants and volunteers.


• Observe program areas to insure cleanliness and safe, proper use of facilities and equipment.


• Promote programs and events via preparation of brochures, flyers, social media efforts, and other venues for community outreach.


• OFFICE TASKS:


• Perform a variety of clerical and administrative support functions for assigned program area as needed.


• Write, review, edit, and await supervisor approval of written program materials before general public distribution.


• Maintain basic program budgets for revenue and expenditure ledgers.


• Keep activity and attendance records


• Provide assistance and support on special projects and events as assigned.


• Maintain, monitor, purchase, and organize supplies, inventory, and equipment for assigned programs.


• SUPERVISION:


• Maintain and monitor staff hours and staff budgets.


• Review, approve, and submit Electronic Timesheets to supervisor for processing.


• Ensure employees understand staff expectations and program budget limits.


• Ensure that staff and their designated programs function safely in accordance with city safety standards and policies.


• Schedule and lead part-time staff meetings and/or training on a regular basis.


• Produce meeting agendas and keep minutes of meetings.


• Recruit and utilize volunteers to support program delivery.


• Render first aid in the event of injury, along with completing and submitting an accident report.


• Drive City vehicles as assigned.


• Perform related work as assigned.

QUALIFICATIONS

• High school diploma, GED or equivalent AND sixty (60) semester units (or equivalent quarter units) from an accredited college or university. An additional year (a third year) of related paid work experience can substitute for up to thirty (30) of the semester college units noted above.


• Two years of paid work experience working in a recreation program-type setting.


• Must have experience supervising children, teens, adults, and/or seniors and communicating with parents and the public.


• Strong computer skills including Microsoft Office software programs such as Outlook, Word, Excel, PowerPoint, and Publisher.


• Strong verbal and written communication skills to perform assigned work.


• Valid tuberculosis (TB) Certificate.


• Possess (within 12 months of hire) and maintain a valid First Aid and CPR/AED certification.


• Possess and maintain a valid California Driver License along with a safe driving record necessary to operate assigned vehicle(s).


• Bilingual (English/Spanish) a plus.

APPLICATION PROCESS
If you are interested in pursuing this exciting career opportunity, please attach and submit the following required items with your electronic NEOGOV application:

• A completed City of Gilroy online application including supplemental question responses.


• A Resume and Cover Letter are preferred

City Application Form - Candidates must complete the NEOGOV City of Gilroy application form for this position and submit online. Please prepare attachments prior to completion of the NEOGOV application as incomplete applications will not be accepted.

Apply Online: Go to https://www.governmentjobs.com/careers/cityofgilroy. You can apply online by clicking on the job title you are interested in and clicking on the "Apply" link. After viewing the Job Description, click the 'Apply' tab. If this is the first time you are applying using our online job application, you will need to create an account and select a Username and Password. After your account has been established, you can import your resume from LinkedIn, upload it from a saved document on your computer, or manually enter your personal information. This application will be saved and used to apply for future job openings.

This position is open until filled. To be considered, please submit all application materials. Only the most qualified applicants with the most relevant experience and education will be invited to continue in the selection process.

Recruitment Schedule - Key Dates*
Application Closing Date: Open until filled
Priority Screening: Week of January 22, 2022
Interviews: TBD
(*Note: The examination process/schedule may be changed as needed by the City.)

In addition, final candidates for the position are required to pass an employment background check, State of California Department of Justice criminal records check, medical evaluation, and drug screen, given at the City's expense, prior to appointment. If special accommodations are necessary at any stage of the selection process, please contact the Human Resources Department right away 408-846-0228.

Attention: Communication regarding your status in this recruitment process will be conducted via e-mail. Be sure to include your e-mail address on the employment application. Applicants are responsible for notifying Human Resources of any changes to an e-mail address and/or other contact information.