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Part-Time Office Assistant I
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Position Number: 3197673
Location: Gilroy, CA
Position Type: Secretary and Administrative Assistants

PART-TIME OFFICE ASSISTANT I
Public Works Department; Two positions available
20 - 25 hours per week (M-F daytime work hours)
$19.97 - $25.11 per hour without benefits
The City of Gilroy is an equal opportunity employer and supports workforce diversity.

ABOUT THE POSITION
The City of Gilroy is recruiting for two (2) part-time Office Assistant I positions in the Public Works Department. This position will work 20 - 25 hours per week. The work hours will be Monday - Friday during daytime hours. There may be rare occasions that the Office Assistant will be asked to work alternate hours. In addition, this recruitment process may be used to fill future part-time and/or temporary Office Assistant I positions in any City department.

Under the direct supervision of the Management Analyst, the part-time Office Assistant will provide a broad range of administrative support duties. The Office Assistant must be highly organized, detailed oriented, and efficient and effective with the use of their time. Additionally, the person filling this position must be self-motivated, self-directed, committed to quality results, and work in a supportive team and fast pace environment. Having an approachable and friendly demeanor along with excellent customer service skills will help in succeeding in this position.

ABOUT THE DEPARTMENT
The goal of the Public Works Department is to continuously promote a better quality of life for those who live, work, and visit the City of Gilroy, accomplished through the provision of efficient engineering and city services and by orderly growth and development. Our team is committed to high performance levels and standards, exercising best practices relative to performance management and team-oriented approaches. We seek to foster career growth and utilize our employees to their fullest potential. To support the community's health and safety, design and construction of high quality and sustainable transportation, utilities, public facilities, and park infrastructure, and provision of quality maintenance services is performed in accordance with state and federal statutes and best practices by the City's water, wastewater, streets, and landscaping divisions.

THE IDEAL CANDIDATE WILL:

Have experience working in a Public Sector office setting.
Have excellent customer skills and ensure a welcoming environment for both the residents of Gilroy and internal customers.
Truly like performing administrative and clerical support work.
Be highly organized and able to carefully track multi-step processes to completion.
Have a positive "can-do" attitude with a friendly and approachable demeanor when interacting with others at work.
Have strong receptionist skills to greet customers on the phone and in person.
Be technologically savvy with strong computer skills (Microsoft Office Suite) and experience with specialized software database systems.
Be flexible and adaptable to changing priorities and interruptions throughout the workday.
Excel in a fast-paced, demanding work environment and able to take on new tasks with minimal training.
Anticipate the needs of customers as well as internal team members, in getting the job done.
Have stellar written and verbal communications skills.

QUALIFICATIONS

Any combination of training and experience equivalent to high school diploma or G.E.D. and 6 months of experience in clerical office work.
Keyboard at least 40 net words per minute (testing may be required at any stage of the selection process).
Possess and maintain a valid California Driver License and safe driving record if the nature and duties of the job necessitate driving.
Prefer non-tobacco user.
Pass an employment background check, including a Department of Justice Criminal record check.

APPLICATION PROCESS
If you are interested in pursuing this exciting career opportunity please attach and submit the following required items with your NEOGOV application:

A completed City of Gilroy online application including supplemental responses.
A detailed cover letter expressing your interest in the position with the City of Gilroy is preferred.
A detailed resume that highlights your related skills and experience is preferred.

City Application Form - Candidates must complete the NEOGOV City of Gilroy application form for this position and submit online. Please prepare attachments prior to completion of the NEOGOV application as incomplete applications will not be accepted.

Apply Online: Go to https://www.governmentjobs.com/careers/cityofgilroy. You can apply online by clicking on the job title you are interested in and clicking on the "Apply" link. After viewing the Job Description, click the 'Apply' tab. If this is the first time you are applying using our online job application, you will need to create an account and select a Username and Password. After your account has been established, you can import your resume from LinkedIn, upload it from a saved document on your computer, or manually enter your personal information. This application will be saved and used to apply for future job openings.

Recruitment Schedule - Key Dates*

Application Closing Date: July 31, 2022
Interview: Week of August 22, 2022

(*Note: The examination process/schedule may be changed as needed by the City.)

Only complete application packets will be reviewed. Only the most qualified applicants with the most relevant experience and education will be invited to continue in the selection process. In addition, final candidates for the position are required to pass an employment background check, State of California Department of Justice criminal records check, medical evaluation, and drug screen, given at the City's expense, prior to appointment. If special accommodations are necessary at any stage of the selection process, please contact the Human Resources Department right away 408-846-0228.

Attention: Communication regarding your status in this recruitment process will be conducted via e-mail. Be sure to include an e-mail address on the employment application. Applicants are responsible for notifying Human Resources of any changes to an e-mail address and/or other contact information.

THE CITY OF GILROY IS AN EQUAL OPPORTUNITY EMPLOYER
AND SUPPORTS WORKFORCE DIVERSITY.