Job Details

ABOUT THE POSITION
The City of Gilroy is recruiting for enthusiastic and energetic Office Assistant I to support our newly established Utilities Department. This is an exciting opportunity to be a part of something groundbreaking for our agency and for the Gilroy community. As an Office Assistant, you will play a pivotal role in the day-to-day operations and be the backbone for all administrative efforts and providing stellar support for the team. The Office Assistant will work under the direct supervision of the Utilities Director and will also assist the Management Analyst with data quality and reporting. The Office Assistant must be highly organized, detailed oriented, and efficient and effective with the use of their time. Additionally, the person filling this position must be self-motivated, self-directed, committed to providing quality results. The work environment is both supportive and fast paced. Having an approachable and friendly demeanor along with excellent customer service skills is vital to this position.

Please note: This recruitment process may be used to fill other Office Assistant openings that may occur in other Departments/Divisions over the next year.

ABOUT THE DEPARTMENT
You will be joining a new department and have the chance to pioneer and shape its culture, processes, and successes from the very beginning. We offer a supportive team environment filled with passionate professionals who are dedicated to excellence driven by a shared mission to serve the City of Gilroy. Collaboration and camaraderie are at the heart of everything we do. Use of technology to complete work and achieve efficiencies is part of the day-to-day culture as such we are looking for a department team member who is "tech savvy" when performing clerical and administrative work to support the team. Every task you undertake will contribute to providing reliable, sustainable, and affordable utility services. Our end goal is to ensure essential utility services for the community's well-being, so your work will directly impact the lives of our residents.


THE IDEAL CANDIDATE WILL

• Have experience working in a public sector office setting or a utilities environment.


• Have excellent customer skills and ensure a welcoming environment for both the residents of Gilroy and internal customers.


• Truly enjoy performing administrative and clerical support work.


• Demonstrate dedication, be self-motivated, and have a work style that supports teamwork, collaboration and positive relationships that will complement the City of Gilroy environment and customer service goals.


• Have a positive "can-do" attitude with a friendly and approachable demeanor when interacting with others at work.


• Possess great organizational and prioritization skills and be detailed oriented with excellent time-management skills.


• Be technologically savvy with strong computer skills (Microsoft Office Suite) and experience with specialized software database systems.


• Have stellar written and verbal communication skills.


• Be flexible and adaptable to changing priorities and Interruptions throughout the workday.


• Excel in a fast-paced, demanding work environment and able to take on new tasks with minimal training.


• Anticipate the needs of customers, as well as internal team members, in getting the job done.


• Have a solid track record of being reliable and dependable - at work and on time each day.


• Be energetic and excited to perform assigned work and open to accepting new challenges.


• Make a commitment to the Office Assistant position and department for at least three years given the training and orientation involved with this position.

QUALIFICATIONS

• Any combination training and experience equivalent to high school diploma or G.E.D. and six (6) months of experience in clerical office work.


• Keyboard at least 40 net words per minute (testing may be required at any stage of the selection process).


• Possess and maintain a valid California Driver's License and a safe driving record if the nature and duties of the job necessitate driving.


• Pass a post-offer medical examination, which includes a drug test.


• Pass a Department of Justice criminal record check for employment.


• Prefer non-tobacco user.


• Bilingual English/ Spanish highly preferred, but not required.

APPLICATION PROCESS
If you are interested in pursuing this exciting career opportunity please attach and submit the following required items with your NEOGOV application:

• A completed City of Gilroy online application including supplemental responses.


• A detailed cover letter expressing your interest in the position with the City of Gilroy is required.


• A detailed resume that highlights your related skills and experience is required.


• A list of three (3) professional references.

City Application Form - Candidates must complete the NEOGOV City of Gilroy application form for this position and submit online. Please prepare attachments prior to completion of the NEOGOV application as incomplete applications will not be accepted.

Apply Online: Go to https://www.governmentjobs.com/careers/cityofgilroy. You can apply online by clicking on the job title you are interested in and clicking on the "Apply" link. After viewing the Job Description, click the 'Apply' tab. If this is the first time you are applying using our online job application, you will need to create an account and select a Username and Password. After your account has been established, you can import your resume from LinkedIn, upload it from a saved document on your computer, or manually enter your personal information. This application will be saved and used to apply for future job openings.

Recruitment Schedule - Key Dates*

• Application Closing Date: April 29, 2024


• Interview: May 22, 2024


• Finalist Interview: TBD

(*Note: The examination process/schedule may be changed as needed by the City.)

Only complete application packets will be reviewed. Only the most qualified applicants with the most relevant experience and education will be invited to continue in the selection process. In addition, final candidates for the position are required to pass an employment background check, State of California Department of Justice criminal records check, medical evaluation, and drug screen, given at the City's expense, prior to appointment. If special accommodations are necessary at any stage of the selection process, please contact the Human Resources Department right away 408-846-0228.