Job Details

Accounting Technician

Valley Water


Salary: $6,708.00 - $8,586.93 Monthly

Job Type: Full-Time

Job Number: 01421-E

Location: CA, CA

Department: Financial Planning and Management Services

Closing: 2/1/2022 11:59 PM Pacific

Description

General Accounting Unit (Position Code 0025)
COVID-19 vaccination requirement:
*To protect our most valuable assets, our employees, as well as the communities we serve, Valley Water requires all new hired Valley Water personnel to be fully vaccinated (for COVID -19) or to be formally excused from the requirement through the **reasonable accommodation process (for details, see bottom of job posting)
Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to work within 150 miles of their primary physical work location located in San Jose, California by their start date.

This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite, after training is complete (typically up to 3 months)

Overview:
Under Accounts Payable Lead Senior Accountant's direction the Accounting Technician will process assigned invoices for timely payment by promptly and accurately processing invoices in the Infor system, resolve invoice, purchase order and receiver document matching discrepancies and reconcile assigned vendor accounts; coordinate and process weekly check run on a rotational basis; issue and disburse checks; respond to A/P and general accounting inquiries from vendors and employees; administer petty cash reimbursements to employees and reconcile petty cash fund; scan (as needed) and upload accounts payable documents into Infor system; perform other accounting projects as assigned and provide customer service to vendors and Valley Water employees.
Key Responsibilities include, but are not limited to:

• Perform a variety of technical and specialized accounts payable functions as related to Valley Water expenditures:
  1. In compliance with financial policies, procedures and accounting standards, match, verify and audit purchase order, receiving and approval documentation to invoices.
  2. Enter, review for accuracy, determine appropriate accounting period and post accounts payable invoices and other disbursement requests for payment utilizing the Infor system.
  3. Research and resolve billing discrepancies with end users, procurement staff and vendors, reconcile vendor statements, maintain/update account coding rate spreadsheets.
  4. Review data entry screens and reports for accuracy.
• Issue disbursements:
  1. Download Infor report, audit against source document images and make corrections.
  2. Issue and disburse weekly checks and manual checks.
  3. Prepare reports for cash flow management and prepare check control reconciliation.
  4. Administer petty cash to employees, ensuring compliance with policies and procedures and monitor and reconcile petty cash fund.
• Provide customer service:
  1. Receive, research and resolve a variety of routine internal and external inquiries concerning payment status and related matters.
  2. Answer incoming accounting unit hotline calls. Effectively communicate with customers via phone, email or in person.
• Perform other administrative and accounting duties as assigned:
  1. Scan as needed and upload to Infor accounts payable documents weekly, retrieve documents for auditors and perform other special projects as required to support unit, provide backup support to AP team as needed.

Ideal Candidate's Background Includes:
Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria listed below.

Ideal Experience:

• 3 years of accounting support, bookkeeping, or accounting clerk with full cycle accounts payable preferably in public sector.
• Experience in using automated financial systems such as Infor or SAP.
• Experience working with vendors and resolving accounts payable billing inquiries.

Ideal Skills and Abilities:

• Ability to proficiently use Microsoft Outlook, Excel, Word, and PowerPoint and web-based programs, or equivalent.
• Ability to provide excellent customer service through all levels of the organization as well as the vendors,

Ideal Knowledge:

• Knowledge of accounting principles, bookkeeping, processing payables.
• Knowledge of automated financial systems such as Infor, SAP, or equivalent.

Ideal Training and Education:
Equivalent to the completion of the twelfth grade supplemented by two years of college level course work in accounting, business administration or a related field.

Required License or Certificate

Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis. To review the Classification Specification, please click here (Download PDF reader)

Selection Process

(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview.
(2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.

NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary.
Consideration may be given to existing applicant pools within the same classification.
COVID-19 vaccination requirement:
* Fully vaccinated means (1) it has been at least two weeks since a person has completed the entire recommended series of a COVID-19 vaccine, and (2) the person has provided proof of vaccination in a form consistent with the requirements for verification of vaccine status in the State of California's July 26, 2021 Public Health Officer Order.
**Limited Exemptions to Vaccination Requirement
An individual who has been provided a job offer may request a reasonable accommodation to the vaccination requirement if they:
1. Have a contraindication recognized by the U.S. Centers for Disease Control and Prevention (CDC) or by the vaccine's manufacturer to every approved COVID-19 vaccine. A contraindication means a condition that makes vaccination inadvisable;
2. Have a disability and are requesting an exception as a reasonable accommodation based upon this disability; or,
3. Object to COVID-19 vaccination based on their sincerely held religious belief, practice, or observance.
Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.

Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260.

Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.




To apply, please visit https://www.governmentjobs.com/careers/scvwd/jobs/3383575/accounting-technician




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