Job Details

The Vallejo Flood and Wastewater District is accepting applications for a Safety Manager to fill a current vacancy. The recruitment is open until filled and may close at anytime. The first review of applications is scheduled for Monday, June 30, 2025.

For more information on this position, please see our brochure here.

The Safety Manager performs a variety of professional, moderate to complex duties in support of the District's comprehensive safety program; recommends actions to ensure compliance with safety regulations and requirements and implements as directed; conducts complex analyses and studies resulting in recommendations and implementation of new and changes to program elements; interprets and ensures compliance with applicable federal, state and local environmental health and safety laws, codes, regulations and standards, while fostering a culture of safety; provides consultation and expertise to management and staff.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Director of Human Resources and Risk Management. May provide daily supervision and direction to support staff.

CLASS CHARACTERISTICS
The Safety Manager classification is a management position and incumbents are expected to work independently and exercise independent judgment and initiative. The work requires the interpretation and application of laws and regulations related to workplace safety and involves frequent contact with staff and the ability to seek compliance and gain cooperation from staff as it relates to work methods. The position provides analytical, technical and operational support to all departments in the District related to occupational health and safety program and activities. The position requires discretion to work with confidential and sensitive issues on a regular basis. This class is distinguished from the Director of Human Resources and Risk Management in that the latter has complete oversight and overall management responsibility for the Human Resources Department and Risk/Safety Management programs.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Duties may include but are not limited to the following:

• Develops, coordinates, implements and maintains a comprehensive District-wide Safety Program designed to prevent injury, occupational illness, and damage to property.
• Plans and manages comprehensive District-wide programs to ensure compliance with OSHA regulations governing workplace safety standards.
• Implement federal and state regulations including OSHA standards
• Develop safety training tailgates for wastewater operations including confined space procedures, lock out - tag out (LOTO), HAZMAT and contractor safety.
• Drafts and recommends District-wide health and safety directives and maintains District safety-related manuals, including the preparation and distribution of appropriate updates.
• Determines applicability of administrative and regulatory requirements and other health and safety laws and implements applicable regulations and standards; maintains current knowledge of legislation, regulations, and practices in health and safety and advises District management regarding the impact on District operations.
• Represents the District in inspections and hearings conducted by Cal/OSHA and other regulatory agencies and is responsible for Cal/OSHA reporting compliance.
• Establishes and implements safety training objectives; plans, schedules or conducts health and safety training; maintains records and a database of employee training, medical examinations, licenses, and certifications.
• Conducts facility and site inspections, job hazards analyses, and other evaluations to identify hazards and potential risks; makes recommendations to managers as required and implements appropriate corrective actions; conducts audits of corrective actions to ensure compliance with regulations and corrective action plan.
• Coordinates various safety-related programs including, but not limited to, the District's personal protective equipment, respiratory protection, excavation and shoring, protective eyewear, and facility safety programs.
• Investigates workplace incidents and near misses; recommends corrective action plans to appropriate District staff; evaluates and analyzes trends, barriers to performance of safe work and root causes or incidents and near misses; develops action plans to control or eliminate organizational barriers and/or hazards in the workplace.
• Performs permit required confined space assessments, and conducts job safety assessments under a wide-variety or working conditions both in industrial and construction settings.
• Assists with elements of managing the District's DOT safety program as assigned; work with pre- and post-employment testing and monitoring programs, including non-DOT and DOT alcohol and drug testing, fitness for duty, DMV screening and monitoring, and related testing and notification programs as appropriate per District policies.
• Manage health screening activities including COVID or other pandemic-like virus infections, and the coordination of public health-related screening including employee testing requirements.
• Develop policies and procedures related to infected employees returning to work.
• Maintain the District's exposure control plan to identify job related risks and to mitigate health-related exposures.
• Assists with management of hazardous waste generated from District operations; maintains records on hazardous waste disposal; accompanies hazardous waste disposal contactors in the pick-up of hazardous waste, and ensures that proper procedures are followed including inspection or transport vehicles, proper signing of hazardous waste manifests, and proper accounting of hazardous waste materials.
• Conducts post-accident investigations; makes recommendations for changes in equipment and or processes to correct unsafe conditions; assesses incident statistics to determine requirements for new or modified training.
• Chairs the District Safety Committee and serves on industry-based safety committees.
• Participates in and provides guidance on regulations and legislation related to workplace safety and hazard management, mitigation, and emergency response.
• Provides consultation and expertise to and exercises functional authority over District staff in essential matters of safety and health.
• Maintains awareness of new developments in the field of environmental, health, and safety; incorporate new developments/regulations as appropriate; attend training, as necessary.
• Performs other related duties as required.

Knowledge of:

• The principles and practices of industrial and occupational health and safety program administration.
• Federal, state, and local laws, ordinances, rules, and regulations governing workplace health and safety compliance.
• Safe work practices and the ability to identify workplace hazards and/or unsafe conditions and take appropriate corrective action.

• Plan, organize, promote, and implement a comprehensive health/safety program.
• Act quickly and calmly in emergency situations.
• Analyze situations quickly and objectively and determine proper course of action.
• Exercise functional authority over District staff in essential health and safety matters.
• Explain District policies and procedures and safety/risk management concepts and practices to the general public, consultants, and District staff.
• Develop and recommend policies and procedures.
• Prepare reports and manuals interpreting and summarizing technical and/or complex health and safety information.
• Identify, plan, conduct, or provide for training of District staff in a variety of safety, health, and other risk management related areas.
• Analyze data and develop appropriate conclusions.
• Make public presentations before the Board of Trustees and other authorities.
• Maintain cooperative and constructive relationships with the position's stakeholders.
• Apply rules, regulations, labor agreements, state and federal laws to complex personnel management problems.
• Use a variety of computer applications to manage information.

Any combination of training and experience that would provide the required knowledge, skills, and abilities may be qualifying. A typical way to obtain the required qualifications would be:

Graduation from High School or equivalent and completion of college level courses equal to one year (30 semester units) in business administration, public administration, utilities management or related discipline

Minimum of five (5) years of experience as an industrial and/or field safety professional, including at least two years of which have involved administration of a comprehensive safety and accident prevention program. Hands-on experience inspecting facilities and equipment, conducting safety investigations, developing and facilitating safety training, and enforcing safety codes and regulations. Experience in water or wastewater utility is desirable.

Licenses and Certifications:

Associate Safety Professional, Certified Safety Professional, Wastewater Plant Operator's Certificate of Competence or any certification from the California State Water Board is desirable.

PHYSICAL DEMANDS
The position requires walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in the preparation of correspondence, minutes, reports, and forms using a computer keyboard. Additionally, the position requires near vision in reading documents and email correspondence and acute hearing when providing phone and in person customer service. The position requires the ability to wear respiratory protection or other safety equipment. When leading meetings, incumbents communicate with others verbally and in a group setting. The incumbent may need to lift, drag and push files weighing up to 25 pounds.

LINK to Safety Manager Physical Demands

WORKING CONDITIONS
The Safety Manager work is primarily indoors sitting or standing at a desk for prolonged periods of time with the ability to move about at will, but also travel outside the office in order to attend meetings or trainings. Work requires periodic exposure to outdoor environment under with potential exposure to loud noise, hazardous chemicals, fumes and other environmental substances. The incumbent works in an environment of frequent interruptions.

Disaster Service Worker:

Employees of Vallejo Flood and Wastewater District are, by State and Federal law, Disaster Service Workers. In the event of a declaration of emergency, any employee may be assigned activities which promote the protection of public health and safety or the preservation of lives and property either at the District or within the local area, or your own community.