Job Details

PART-TIME RECREATION SPECIALIST
Recreation Division$24.83 - 31.22 per hour; Up to 25 hours per week

ABOUT THE POSITION
The City of Gilroy is hiring two part-time Recreation Specialist positions, each with a distinct focus. One position will support Youth, Adaptive, and Senior programs, while the other will focus specifically on serving the East Gilroy neighborhood with various recreation programs. Both roles will involve leading programs for socio-economically disadvantaged youth, teens, and adults, managing part-time staff, program planning, administering grants, and collaborating with local organizations and public agencies.

Under general supervision of a Recreation Manager, Recreation Supervisor, or Recreation Coordinator, the Recreation Specialist will plan, organize, and direct the physical, recreational, and social activities of assigned recreation programs. Program areas include but are not limited to: Adaptive (special needs), Adult and/or Youth Sports such as organized leagues or classes, After School Program, Cultural Arts, Facility Attendant, Senior Center, Special Events, Summer Camps, Theater, and Youth Center/Youth Services. This is an entry-level, paraprofessional position supporting the Recreation Division.

THE TEAM AND THE WORK
The Recreation Division is a lively, dedicated team, always supporting one another and bringing positive programs to the community. We're adaptable, energetic, and committed to improving the quality of life through recreation. Together with our community, we create impactful programs that make a difference. Be part of something meaningful. Join us!

THE IDEAL CANDIDATE WILL

• Interact confidently with youth and adults from diverse ethnic and socio-economic backgrounds.
• Organize and plan effectively, managing tasks months in advance.
• Possess strong communication skills, both written and verbal, tailored to diverse audiences.
• Demonstrate reliability and punctuality.
• Bring positive energy and enthusiasm to the assigned program every day.
• Open, prepare, and close facilities on time, ensuring safe use by participants and renters.
• Use computer skills, including email, Excel for data analysis, and other relevant software.
• Speak, read, and write fluently in both English and Spanish - this is vital for the position serving the East Gilroy neighborhood.

EXAMPLE OF DUTIES

• PROGRAMMING:

• Coordinate, facilitate, and lead assigned recreation programs, including program development, hiring, and supervising part-time staff and volunteers, resolving program issues, and ensuring successful delivery as planned.
• Seeks guidance and direction from Recreation Coordinator, Supervisor, and/or Manager when needed.
• Adhere to grant-funded program requirements.
• Respond to inquiries and resolve concerns/issues related to assigned programs.
• Create program and department surveys to collect data and obtain customer feedback experience.
• Review and document the progress and effectiveness of specific and assigned recreation programs; develop and present recommendations for change.
• Assist Recreation Coordinator and/or Recreation Supervisor in the facilitation of special events.
• Recruit program participants and volunteers.
• Observe program areas to insure cleanliness and safe, proper use of facilities and equipment.
• Promote programs and events via preparation of brochures, flyers, social media efforts, and other venues for community outreach.

OFFICE TASKS:

• Perform a variety of clerical and administrative support functions for assigned program area as needed.
• Write, review, edit, and await supervisor approval of written program materials before public distribution.
• Maintain basic program budgets for revenue and expenditure ledgers.
• Keep activity and attendance records.
• Aid and support on special projects and events as assigned.
• Maintain, monitor, purchase, and organize supplies, inventory, and equipment for assigned programs.

SUPERVISION:

• Maintain and monitor staff hours and staff budgets.
• Review, approve, and submit electronic timesheets to supervisor for processing.
• Ensure employees understand staff expectations and program budget limits.
• Ensure that staff and their designated programs function safely in accordance with city safety standards and policies.
• Schedule and lead part-time staff meetings and/or training on a regular basis.
• Recruit and utilize volunteers to support program delivery.
• Render first aid in the event of injury, along with completing and submitting an accident report.
• Drive city-owned vehicles as assigned.
• Perform related work as assigned.

QUALIFICATIONS

• High school diploma, GED or equivalent AND sixty (60) semester units (or equivalent quarter units) from an accredited college or university. An additional year (a third year) of related paid work experience can substitute for up to thirty (30) of the semester college units noted above.
• Two years of paid work experience working in a recreation program-type setting.
• Must have experience supervising children, teens, adults, and/or seniors and communicating with parents and the public.
• Strong computer skills including Microsoft Office software programs such as Outlook, Word, Excel, PowerPoint, and Publisher.
• Strong verbal and written communication skills to perform assigned work.
• Valid tuberculosis (TB) Certificate.
• Possess (within 12 months of hire) and maintain a valid First Aid and CPR/AED certification.
• Possess and maintain a valid California Driver License along with a safe driving record necessary to operate assigned vehicle(s).
• Bilingual (English/Spanish) a plus.

APPLICATION PROCESSI

f you are interested in pursuing this exciting career opportunity please attach and submit the following required items with your NEOGOV application:

• A completed City of Gilroy online application including supplemental responses.
• A resume and cover letter explaining your interest in the position with the City of Gilroy is preferred.

City Application Form - Candidates must complete the NEOGOV City of Gilroy application form for this position and submit online. Please prepare attachments prior to completion of the NEOGOV application as incomplete applications will not be accepted.

Apply Online: Go to https://www.governmentjobs.com/careers/cityofgilroy. You can apply online by clicking on the job title you are interested in and clicking on the "Apply" link. After viewing the Job Description, click the 'Apply' tab. If this is the first time you are applying using our online job application, you will need to create an account and select a Username and Password. After your account has been established, you can import your resume from LinkedIn, upload it from a saved document on your computer, or manually enter your personal information. This application will be saved and used to apply for future job openings.

Recruitment Schedule - Key Dates*

• Application Closing Date: Open until filled
• Priority Screening: Week of January 6, 2025
• Interviews: TBD

(*Note: The examination process/schedule may be changed as needed by the City.)

Only complete application packets will be reviewed. Only the most qualified applicants with the most relevant experience and education will be invited to continue in the selection process. In addition, final candidates for the position are required to pass an employment background check, State of California Department of Justice criminal records check, medical evaluation, and drug screen, given at the City's expense, prior to appointment. If special accommodations are necessary at any stage of the selection process, please contact the Human Resources Department right away 408-846-0228.