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Accounting Technician (Accounts Payable)
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Position Number: 5464008
Location: San Jose, CA
Position Type: Business - Accounting

Accounting Technician (Accounts Payable)

Valley Water

Salary: $87,963.20 - $112,611.20 Annually

Job Type: Full-Time

Job Number: 01804-E

Location: CA, CA

Department: Office of the Chief Executive Officer

Closing: 8/2/2024 11:59 PM Pacific

Description

Overview:
Under Accounts Payable Lead Senior Accountant's direction: process assigned invoices for timely payment by promptly and accurately entering invoices into Infor Payables system; resolve invoice, purchase order and receiver document matching discrepancies and reconcile assigned vendor accounts; coordinate and process weekly check run on a rotational basis; issue and disburse checks; respond to A/P and general accounting inquiries from vendors and employees; administer petty cash reimbursements to employees and reconcile petty cash fund; scan and upload accounts payable documents and file hard copies; perform other accounting projects as assigned; provide customer service to vendors and Valley Water employees.

Key Responsibilities include, but are not limited to:

Perform a variety of technical and specialized accounts payable functions as related to district expenditures.
In compliance with financial policies, procedures and accounting standards, match, verify and audit purchase order, receiving and approval documentation against invoices.
Enter, review for accuracy, determine appropriate accounting period and post accounts payable invoices and other disbursement requests for payment utilizing the Infor system.
Research and resolve billing discrepancies with end users, procurement staff and vendors, reconcile vendor statements, maintain/update account coding and rate spreadsheets. Review data entry reports for accuracy.
Download Infor payable reports, audit against source documents and make corrections. Issue and disburse weekly checks and manual checks. Match source documents with check copies, prepare reports for cash flow management and prepare check control reconciliation. Administer petty cash to employees, ensuring compliance with policies and procedures.

Ideal Candidate's Background Includes:
Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.

Ideal Experience:

3 years of accounting support, bookkeeping, or accounting clerk with full cycle accounts payable preferably in public sector.
Experience in using automated financial systems such as Infor, PeopleSoft, or SAP.
Experience working with vendors and resolving accounts payable billing inquiries.

Ideal Skills and Abilities:

Ability to proficiently use Microsoft Outlook, Excel, Word, and PowerPoint and web-based programs, or equivalent.
Ability to provide excellent customer service skills to all levels of the organization as well as vendors.

Ideal Knowledge:

Knowledge of accounting principles, bookkeeping, and accounts payable processes.
Knowledge of automated financial systems such as Infor, PeopleSoft, SAP or equivalent.

Ideal Training and Education:
Equivalent to the completion of the twelfth grade supplemented by two years of college level course work in accounting, business administration or a related field.

Required License or Certificate

Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.

To review the Classification Specification, please click here (Download PDF reader)

General Accounting Unit (Position Code 748)

Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date.

This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite, after completion of the probationary period (one year).

Selection Process

(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview.
(2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.

NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary.
Consideration may be given to existing applicant pools within the same classification.
Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.

Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260.

Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.

To apply, please visit https://www.governmentjobs.com/careers/scvwd/jobs/4591813/accounting-technician-accounts-payable